Minutes of the Interim meeting of The Board of Governors of The International Association of Student Clinicians -American Dental Association

Saturday, June 9, 2007 - 12:00 Noon
Rome, Italy

Present:

Dr. Janet L. Harrison, President
Dr. Rada Sumareva, Vice President
Dr. Gareth Brock, Secretary
Dr. Linda C. Niessen, Corresponding Secretary and Editor
Ms. Tammy A. Roland, Coordinator

Dr. Harrison, President, opened the meeting and welcomed the Board the 2007 Interim Meeting. She next directed the Board’s attention to the meeting agenda that had been provided in advance of the meeting. She relayed regrets to the Board from Past President, Dr. Shuntaro Kuroda and Elective Member, Dr. Sandra Madison at their inability to attend the meeting due to prior commitments. She also shared their good wishes for a successful Interim Meeting of the Board of Governors.

There was a motion made by Dr. Sumareva to approve the Minutes of the Meetings of the Board of Governors of Sunday, October 15, and Wednesday, October 18, 2006 in Las Vegas, Nevada. This motion was seconded by Dr. Harrison and was approved.

The following Reports were submitted:

Report of the President – Dr. Janet Harrison
Dr. Harrison expressed her pleasure in having the opportunity to represent SCADA at the Seventeenth Scandinavian Student Clinician Research Program that was held in Copenhagen in March. Dr. Harrison reported that she was looking forward to attending the various SCADA events to be held during the American Dental Association Annual Session in San Francisco in September.

Report of the Vice President – Dr. Rada Sumareva
Dr. Sumareva thanked Dr. Harrison for her excellent representation of SCADA during her Presidential year. She then proposed holding the 2008 Interim Meeting in St. Petersburg, Russia in June 2008. She indicated that due to the distance to Russia, she would collect information on a second optional location. Further discussion, date selection and location would be confirmed at the Annual Meeting in San Francisco, CA.

Report of the Treasurer – Dr. Linda Niessen on behalf of Dr. Joel Berg
Dr. Niessen reported on Treasury deposits and disbursements for the period of September 1, 2006 through April 30, 2007.

TREASURER'S REPORT Covering Period September 1, 2006 to April 30, 2007:

Dr. Sumareva presented a motion to accept the Report of the Corresponding Secretary & Editor on behalf of SCADA’s Treasurer. The motion was seconded by Dr. Brock and was approved by the Board.

Report of the Corresponding Secretary & Editor, Dr. Linda C. Niessen
Dr. Linda Niessen expressed excitement in serving as the new Corresponding Secretary and Editor and looks forward to the continual growth of SCADA. She announced the updated title of the organization is Student Clinician Research Program. The word “Research” was added to recognize the research accomplishments of the students. In addition to the name change, Dr. Niessen reported on the new format for presentations. They will be poster presentations in the style of the IADR.

The Editor informed the Board that a new web site is being developed for SCADA. This site will stand alone on the internet with its domain being www.scadaresearch.org. DENTSPLY’s web site will include a direct link to SCADA’s new site. This web site will provide more detailed information about the organization. Dr. Niessen reported that having a stand alone web site should make the site much easier to find when people search for it on the internet. She indicated that it is the intention to launch this new site in late summer 2007.

The Editor informed the Board that Volume 3, No. 3 of Expressions, the electronic Newsletter, was published before Mr. George Rhodes’s retired as SCADA’s Corresponding Secretary and Editor. The Newsletter was sent electronically to all SCADA Associates whose email addresses were in the headquarters database and other interested parties. Additionally, Expressions has and will continue to be posted on SCADA’s web site.

The 20-page edition was primarily devoted to the events surrounding the various SCADA activities at the 2006 ADA Las Vegas Annual Session. It also contained information regarding the Twelfth Japanese and Seventh South African Student Clinician Research Programs as well as the Fifth South East Asian Research Program conducted in Jakarta, Indonesia. The issue contained news and photographs regarding the retirement of George Rhodes as SCADA’s Corresponding Secretary and Editor and the announcement of Dr. Linda Niessen’s appointment to this position. Further, the issue included the announcement of the changes to Henry M. Thornton’s Fellowship award to include an additional $2,500 being awarded to qualified recipients of the Fellowship who complete one year of full-time faculty appointment. This additional award was developed to encourage Associates to pursue careers in dental education. Minutes of the Board Meetings of both October 15 and October 17 and the Forty-seventh Annual Business Meeting, all conducted during the ADA Annual Session in Las Vegas, NV were included.

Dr. Niessen reported on the following programs:

• Twentieth Annual BZÄK/DGZMK/DENTSPLY Student Clinician Research Program in Erfurt, Germany in November;

• the Tenth ADF/DENTSPLY Student Clinician Research Program in Paris, France in November;

• the Third SBPqO Brazil Division/DENTSPLY Student Clinician Research Program in Atibaia in December;

• the Eighth KDA/DENTSPLY Student Clinician Research Program in Seoul in December; the Ninth DAT/DENTSPLY Student Clinician Research Program in Bangkok, Thailand in December;

• the Tenth IDA/DENTSPLY Research Program in Pune, India in January;

• the Thirtieth BDA/DENTSPLY Student Clinician Research Program in London in February;

• the Seventeenth Northern European Program in Copenhagen in March; and

• the Thirty-seventh CDA/DENTSPLY Student Clinician Research Program in Jasper, Alberta in May.

The Corresponding Secretary & Editor next reported the preliminary plans for the balance of Programs to be held prior to the ADA Meeting in San Francisco including Turkey, Japan, Southeast Asia, Taiwan, and South Africa.

The Corresponding Secretary & Editor reported on the following arrangements for the various SCADA activities in San Francisco during the 2007 ADA Annual Session:

1. The Hilton San Francisco will house the 2007 Student Clinicians and the SCADA Hospitality Suite.

2. The Annual Meeting of the Board of Governors will be held at the Hilton San Francisco on Wednesday afternoon, September 15 at 3:30 PM.

3. The SCADA Past Presidents’ Reception will convene in the Hospitality Suite on Wednesday, September 15th, from 5:30 PM to 6:30 PM.

4. The Forty-eighth Annual Business Meeting of SCADA Associates will convene in the Ballroom Level of Hilton San Francisco in the Continental Parlor 1 at 4:30 PM on Friday, September 28.

5. The Orientation Seminar and Reception for the 2007 Student Clinicians will be held on the Ballroom Level of the Hilton San Francisco in Continental Parlor 4 at 5:30 PM on Friday, September 28.

6. The Awards Program and Reception honoring Student Clinicians participating in the Forty-eighth Annual ADA/DENTSPLY Student Clinician Research Program will take place on Saturday, September 29 in the Continental Ballroom, Sections 5 & 6 of the Hilton San Francisco from 6:00 PM to 8:30 PM.

7. Student winners and their spouses or guests, along with the 2006 and 2007 winners from Australia, Brazil, Canada, China, France, Germany, India, Japan, Malaysia, South Africa, South Korea, Sweden, Taiwan, Thailand, Turkey and the United Kingdom will attend a special recognition dinner on Sunday, September 30 as guests of DENTSPLY International. As the incoming SCADA President, Dr. Sumareva is invited to attend this program at the Franciscan Crab located at the Fisherman’s Wharf.

Dr. Harrison presented a motion to accept the Report by the Editor. The motion was seconded by Dr. Sumareva and unanimously approved.

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Report of the Nominations Committee – Dr. Rada Sumareva, Member
The Board reviewed the curriculum vitaes and considered several candidates for the position of Three-year Elective Member of the Board. Following a period of discussion, Dr. Niessen offered the following slate of candidates to serve on the Board for the 2007-2008 term:

President – Dr. Rada Sumareva
Vice President – Dr. Gareth Brock
Three-year Elective Member – Dr. Leo Rouse

There was a motion made by Dr. Harrison asking that the slate of nominated candidates be accepted as presented. This motion was unanimously approved by the Board. All Associates receive the Mail Ballot with these nominations in accordance with the Bylaws, Chapter IV, Elective Officers, Section IV, Elections.

Dr. Sumareva next discussed the curriculum vitaes received and said the Nominations Committee had considered several candidates for the 2007 Alan J. Davis/SCADA Achievement Award. Dr. Janet Harrison directed the Boards’ attention to Dr. Llewellyn Powell’s CV. Following a period of discussion, Dr. Sumareva made a motion to present the 2007 award to Dr. Llewellyn Powell. He is a 1986 graduate of the University of Mississippi and participated in the 1985 ADA/DENTSPLY Student Clinician Program. He currently is an Associate Professor of Operative Dentistry and Fixed Prosthodontics at the University of Tennessee College of Dentistry in the Department of Restorative Dentistry. Dr. Brock seconded Dr. Sumareva’s motion to present the 2007 Alan J. Davis/SCADA Achievement Award to Dr. Powell. This motion was unanimously approved by the Board. A letter will be sent to Dr. Powell informing him of his selection for the 2007 Alan J. Davis/SCADA Award. This letter will also advise him that the award will be presented on September 29 during the San Francisco ADA Annual Session.

Dr. Janet Harrison motioned to have the Alan J. Davis/SCADA award presented during the Awards Program and Reception as opposed to the Orientation Seminar where it has previously been presented. After discussion, the Board unanimously agreed and approved this motion.

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Report of the Fellowship Fund Committee – Dr. Gareth Brock, Chair
Dr. Brock presented a motion to award the 2007 Henry M. Thornton/SCADA Fellowship of $2,500 to Dr. Joseph Meng. Dr. Harrison seconded the motion. The Board reviewed several candidates’ applications. After a period of discussion, the motion was approved by the Board. He is a 2006 graduate of the University of Iowa. He participated in the 2004 ADA/DENTSPLY Student Clinician Program. He is now enrolled in a Graduate Prosthodontics Program at Baylor College of Dentistry. A letter will be mailed to Dr. Meng advising him of the Board’s selection. The Corresponding Secretary & Editor indicated that her office would also follow up with Dr. Meng regarding his travel and accommodations in San Francisco, California for the presentation of the Fellowship Award during the forthcoming American Dental Association Annual Session and Student Clinician Program in September.

Dr. Brock recommended that Dr. Silky R. Punyani from Maharashtra, India receive a one time special educational assistance award of $500.00. After discussion, the Board approved the special educational assistance award to Dr. Punyani following the confirmation that the interest earned on Henry M. Thornton/SCADA Fellowship Fund savings account was equal to or greater than $3,000.

Dr. Brock informed the Board of the status of donations to the Fund. Committee records showed that this totaled $118,527.94 as of October 15, 2006. There were contributions in the amount of $200.00 received from January 1 through June 10, 2007. These funds are held with Oral Health America.

Dr. Harrison offered a motion to accept the Report of the Fellowship Fund that was seconded by Dr. Sumareva and approved by the Board.

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Report of the Membership Committee – Dr. Gareth Brock, Member
Dr. Brock advised the Board that the “Forfeiture of Membership” mailing was sent to 666 Associates on February 1, 2007. Of that number, 135 Associates paid in full and 531 Associates were moved to an inactive status, in accordance with the Bylaws, Chapter VII – Finances, Section 2. Penalty for Nonpayment of Dues. Dr. Brock next reported that 1,057 persons in 37 nations maintained their membership in SCADA.

Dr. Brock reported that 24 students participated in the Twentieth BZÄK/DGZMK/DENTSPLY/ DENTSPLY Student Clinician Research Program conducted in Erfurt, Germany in November 2006 and wished to join the Association. They were:

Dr. Brock informed the Board that 10 students participated in the Tenth ADF/DENTSPLY Student Clinician Research Program in Paris in November 2006 and wished to join the Association. They were:

The Chair reported that 48 students participated in the Third SBPqO Brazil Division/DENTSPLY Student Clinician Research Program in Atibaia in December 2006 and requested to join the Association. They were:

The Chair reported that 45 presenters and co-clinicians were represented in the Eighth KDA/DENTSPLY Student Clinician Research Program in Seoul in December, 2006 and indicated their wish to join the Association. They were:

He reported that 34 students and co-clinicians taking part in the Ninth DAT/DENTSPLY Student Clinician Program in Bangkok in December, 2006 and wished to join the Association. They were:

Dr. Brock informed the Board that 23 students taking part in the Tenth IDA/DENTSPLY Student Clinician Research Program in Pune, India in January, 2007 wanted to join SCADA. They were:

The Chair reported that 15 presenters were represented in the Thirtieth BDA/DENTSPLY Student Clinician Research Program in London in February, 2007 and desired to join the Association. They were:

He advised the Board that 5 students participated in the Eleventh Australian Dental Association/DENTSPLY Student Clinician Research Program in Sydney in March, 2006 and wished to join SCADA. They were:

He advised the Board that 14 students took part in the Eighteenth Northern European Dental Association/DENTSPLY Student Clinician Research Program in Copenhagen in March, 2006 and wished to join SCADA. They were:

Dr. Brock told the Board that 9 students participated in the Canadian Dental Association/ DENTSPLY Student Clinician Research Program in Jasper in June, 2007 and indicated their desire to join the Association. They were:

The Chair made a motion to elect the aforementioned 227 students into membership in the Association. That motion was seconded by Dr. Harrison and was approved by the Board, according to the Bylaws, Chapter I, MEMBERSHIP, Section 2. Qualifications.

Dr. Brock reported that SCADA Membership information would be sent to all students participating in the remaining 2007 programs, including those in Turkey, Japan, South Africa, Taiwan, Southeast Asia, Brazil, South Korea, France, Germany, and Thailand. This will include information about the Association as well as copies of the SCADA Constitution and Bylaws and the Association’s History Book.

Dr. Harrison made a motion to accept the Report of the Membership Committee that was seconded by Dr. Sumareva and approved by the Board.

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Report of the School Liaison Committee – Dr. Rada Sumerava, Chair
Dr. Sumareva advised the Board that 135 copies of the “Creative Clinician” handbooks were distributed to the DENTSPLY Australia, DENTSPLY Japan, and the University of Nebraska since the October 2006 Annual Session.

Dr. Sumareva recommended that the Creative Clinician Book be updated to reflect the change in the name and the format of the presentations.

There was a motion made by Dr. Brock to accept the Report of the School Liaison Committee. The motion was seconded by Dr. Harrison and approved by the Board.

Report of the Orientation Seminar Committee – Dr. Rada Sumareva, Chair
Dr. Sumareva reported that the agenda for the Orientation Seminar will follow the successful formula instituted at the most recent event last year in Las Vegas, NV. Dr. Harrison, as President, will open the program and then turn it over to our Corresponding Secretary Dr. Linda Niessen who will serve as Emcee. She will recognize the International student clinician winners who are attending the Annual Session. The Chairman and Secretary of the Council on ADA Sessions will be introduced. Dr. Sumareva, as Vice President, will present a description of SCADA and its activities. The Corresponding Secretary will address the group on other requirements the students have during the meeting.

Dr. Brock offered a motion to accept the report of the Orientation Seminar Committee. The motion was seconded by Dr. Harrison and was approved by the Board.

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New Business

1. Board of Governors Meeting
The October Board of Governors Meeting will take place during the ADA Annual Session at 3:30 PM on Wednesday, September 26 in the SCADA Hospitality Suite of the Hilton San Francisco.

2. SCADA Board/DENTSPLY Dinner
The Board agreed to organize a dinner with DENTSPLY principals in San Francisco on Thursday, September 27. The Corresponding Secretary was instructed to locate a suitable restaurant and organize the event.

3. SCADA Past President’s Reception
The Corresponding Secretary informed the Board that invitations would be sent to all active SCADA Past Presidents inviting them to attend the Past Presidents’ Reception on Wednesday evening, September 26 from 5:30 PM to 6:30 PM. in the SCADA Hospitality Suite at the Hilton San Francisco.

4. Badge Ribbons
The Corresponding Secretary informed the Board that ribbons for registration badges would again be distributed to all SCADA Past Presidents and current Board Members prior to the San Francisco Annual Session as a means of increasing recognition for the Association. In addition, blue SCADA ribbons will be distributed to those Associates attending the Annual Session.

5. Name Change
The Corresponding Secretary informed the Board that the name the Association has changed to “Student Clinician Research Program” to emphasize the purpose of our organization, research.

6. Awards
The Corresponding Secretary addressed the Board with a recommendation to change the award prizes beginning in 2008 as follows:

• 1st place – cash award of $750 and travel award to Chicago Midwinter Meeting to re-present his/her winning poster presentation
• 2nd place – cash award of $750
• 3rd place – cash award of $500

7. SCADA Website
Dr. Niessen announced to the Board that a new SCADA website is being developed and will be launched within the next several months. The purpose of this new website is to promote SCADA and provide easier access to the website. The new address is www.scadaresearch.org.

8. Faculty Advisor nominees
The Corresponding Secretary discussed the lack of Faculty Advisor nominees that were received for the 2007 award. Several ways were discussed to gain additional exposure to the award.

9. Pfaffenberger Research
The Board next discussed the Pfaffenberger Research program and it was decided to follow up with last year award recipient, Jacqueline Hom to receive feedback on the program.

10. SCADA’s 50th year anniversary
The Corresponding Secretary reminded the Board that SCADA’s 50th year anniversary will be celebrated in 2009 at ADA’s Annual Session to be held in Honolulu, Hawaii. It was decided that a committee will be developed to plan a special activity in celebration of this event.

Dr. Harrison then made a motion to adjourn the meeting. It was seconded by Dr. Sumareva and approved by the Board. With no further business, the meeting was adjourned.

Respectfully submitted,

Linda C. Niessen, D.M.D
Corresponding Secretary and Editor

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